If you’re someone who receives lots of emails regarding work, and other things and other issues, then we know the anxiety of clearing your inbox. It’s a lengthy task however, would it be nice to inform you how you can clear your inbox without the need to delete your emails. If you’re an Microsoft user then you will be able to learn how to set up archive within outlook so that you never need to think about cleaning your email.
About Outlook
As element of their Office suite Microsoft 365 has launched their own application for managing information which gives users access to a range of various services.
While they’re mostly software used to send email however, they come with many other functions as well.
Benefits
If you save something to archive, it takes the email from your inbox, but it remains in the cloud, where you can retrieve it at any time. There are many benefits once you have set up archive in Outlook like:
It will eliminate all messages from your server making room for more recent ones.
Archiving can make your inbox appear more organized, making it easier to locate the essential items.
This can be performed by hand, which is a good option for those who want to control the location of your items.
The steps to set up an archives in Outlook
You can perform it by hand or create an automatic feature. For users who are not familiar with the procedure we have put together an extensive list of steps you can follow to set up your archive with ease in Outlook:
Manually setting up
Start your email and then go to the Files tab.
Clean-up tools there, and then open the drop-down menu.
The menu will present the archive option. From there, you will be able to select the files and folders that correspond to your preferences.
Users can also choose to input a date manually and select the files that were created prior to the date.
On the lower part on the side of the page that opens you will find an option to choose whether you’d like to include items that no archive.
Check that box to select the items you want to be excluded from the automated archives.
Continue and press OK.
It will take an hour or so until all of your files are archived.
Once the process is completed After the process is completed, you can make sure to check again through archives.
Go to the folder, and examine if the emails you have selected are put together under the.
Finally, click the arrow button to return to your email.
Automatic archive
Go to the file menu at the right side of your email, and then open Advanced options.
In the drop-down menu you will see an option for auto-archiving check its settings.
In the next step, you’ll be asked when you’d want to schedule the automatic archive. pick the days that you like and then specify the frequency.
You may also consider alternatives other than archiving like deleting old emails and so on.
After clicking OK and saving your changes your setup archive in Outlook will be complete.
Website – www.office.com/setup